Centre for Continuing Education

Microsoft Project Course: Managing Projects

Project Management. Take the lead.

Qualified project managers are in high demand in Australia. The skilled migration list ranks accredited project managers at the top of its in-demand list. Manage projects the smart way with Project Management courses at CCE, The University of Sydney.


In this short course you will learn to develop project plans, manage project resources and learn how to report project status realistically. Whether you are a project manager, team leader or team member, this course will be highly beneficial in providing a comprehensive guide to project management. Improve your productivity in planning and scheduling as you discover the improved capabilities and features of Microsoft Project.


Upon completion of this short course, you should be able to:

  1. Use project management terminology and understand its basic principles.
  2. Develop a project plan incorporating tasks.
  3. Create and assign project resources.
  4. Resolve over-allocated project resources.
  5. Display and edit projects in various views.
  6. Update project progress.
  7. Manage and report project costs and progress.
  8. Accrue 14 PDU’s towards retaining PMP credential.


This short course the following topics:

Snapshot overview of project management

  • What are planning best practices?
  • Defining the scope of the project.
  • Developing the schedule.
  • Assigning resources.
  • Saving the project baseline.
  • Controlling the execution.
  • How do we use software like Microsoft Project as a tool in projects?

Starting a project

  • Components of Microsoft Project – menus, toolbars, tables, views.
  • Comparison with earlier versions of Microsoft Project.
  • Getting started.
  • Setting the project start date.
  • Setting options.
  • Data entry.

The work breakdown structure

  • Defining project phases, deliverables and detailed tasks.
  • The Work Breakdown Structure (WBS).
  • Summary tasks.
  • Indenting tasks.
  • The network view and the critical path.
  • Modifying task relationships.
  • Project constraints.

Adding and assigning resources

  • Different types of resources.
  • The project calendar.
  • Entering and assigning resources.
  • Resource calendars.
  • Work-hour considerations.
  • Managing and levelling workloads.
  • ‘Effort driven’ option.

Working with project costs

  • Labour, equipment, material unit and fixed costs.
  • How to model each type of cost in Microsoft Project.
  • Using cost rate tables for rate escalation and multiple rates per resource.
  • Contingency.

Adding and assigning cost resources

  • Managing different types of project cost.
  • Assigning cost resources to budgets or to actual project expenditure.

Analysing the project

  • Gantt Chart wizard.
  • Resolving time restrictions and resource conflicts.
  • Detecting resource overloading.
  • Limitations of automated levelling.
  • ‘What if?’ analysis.

Sorting and filtering data

  • Displaying different levels of the WBS.
  • Auto filtering.
  • Filter options.
  • Groups.
  • Levels.
  • Sort menu options.

Displaying project data

  • Exploring views.
  • Generating reports.
  • Using drawing tools.

Working with data in other applications

  • Importing, exporting and copying data to Word, Excel and other applications.
  • Analysis wizard.
  • Emailing task information.

Using the Report Writer with Excel

  • Additional report features in Microsoft Project.
  • Differences between in built and third party commercial report writers.

Setting the plan

  • Creating a baseline plan.
  • Previewing a baseline report.
  • Clearing a baseline.
  • Saving interim plans.

Tracking project process

  • Using project tracking views and reports.
  • Entering data for completed tasks.
  • Progress lines.
  • Earned value report.

Resource pools and multiple projects

  • Working with a resource pool, sub projects and master projects.

Customising the Microsoft Project environment

  • Working with views, tool bars, macros and global settings.
  • Using the options box.

Intended Audience

For this short course, it is recommended that you have a basic knowledge of Microsoft Windows and an understanding of how to manage files. A fundamental understanding of the principles of project management is desirable.


  • Expert trainers
  • Central locations
  • Small class sizes
  • Free, expert advice
  • Student materials – yours to keep
  • Certificate of completion

What others say.

  • A thorough and indepth course delivered in a space of 2 days which greatly increased my knowledge and confidence in applying the program functions in the workplace. The Reference material and exercises provided also made learning seamless, effective and great value.

  • The venue was very good and the group size was comfortable. Among the participants was a diverse range of knowledge about the software. It was a good introduction and there were several hidden tricks revealed.

  • The course was comprehensive without being repetitive. The tutor was engaging, kept the pace appropriate for the material presented and provided quality real world examples to assist in making the material relatable. The venue provided high quality technology, a comfortable environment and was located within easy reach of numerous public transport options.

  • The tutor was extremely knowledgeable about project management and they offered learnings beyond the scope of the course – using Microsoft Project. I really benefited from their experience and their willingness to share knowledge was valuable.

  • The tutor has a great presentation manner, very knowledgeable, flexible, great resources provided, right mix of lecturing and completing practice tasks on own.

  • This course has an excellent tutor drawing on a wealth of experience to deliver excellent results.

  • Good quality resources provided – experienced qualified instructor – easy access to centre.

  • Superb course introduction and hands on interaction through use of software, conducted by a very experienced and gifted lecturer.

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