Centre for Continuing Education

Microsoft Project Course: Managing Projects

Project Management. Take the lead.

Qualified project managers are in high demand in Australia. The skilled migration list ranks accredited project managers at the top of its in-demand list. Manage projects the smart way with Project Management courses at the University of Sydney.


Learn to develop project plans, manage project resources and learn how to report project status realistically. Whether you are a project manager, team leader or team member, this will be highly beneficial in providing a comprehensive guide to project management. Improve your productivity in planning and scheduling as you discover the improved capabilities and features of Microsoft Project.


Upon successful completion of this course, participants should be able to:

  1. Discuss the role of Microsoft Project in the context of planning and managing projects.
  2. Create, understand and use Microsoft Project schedules and plans developed both from Microsoft templates and from your own project data.
  3. Develop a complete project schedule incorporating specific time estimates and resource requirements from your own workplace.
  4. Develop a project timeline, budget and resource list in your Project file.
  5. Show specific project milestones in your Project schedule.
  6. Show stages, phases and other methods of structuring project work in Microsoft Project.
  7. Use the filters and other options within Project to highlight specific aspects of the project schedule.
  8. Create a baseline from your project plan to use in measuring and reporting progress and project completion.
  9. Delegate tasks to project teams and contractors using a Microsoft Project plan.
  10. Update a schedule to a specific date or percentage complete and to mark off tasks that are complete.
  11. Use the report writer within Microsoft Project and use it to report tasks and resource data.
  12. Export and import data and graphics between other Microsoft Office applications and Microsoft Project.
  13. Carry out simple customisations of Microsoft Project calendars, tables and reports and to transfer those customised version to other projects.


Snapshot overview of project management

  • What are planning best practices?
  • Defining the scope of the project.
  • Developing the schedule.
  • Assigning resources.
  • Saving the project baseline.
  • Controlling the execution.
  • How do we use software like Microsoft Project as a tool in projects?

Starting a project

  • Components of Microsoft Project – menus, toolbars, tables, views.
  • Comparison with earlier versions of Microsoft Project.
  • Getting started.
  • Setting the project start date.
  • Setting options.
  • Data entry.

The work breakdown structure

  • Defining project phases, deliverables and detailed tasks.
  • The Work Breakdown Structure (WBS).
  • Summary tasks.
  • Indenting tasks.
  • The network view and the critical path.
  • Modifying task relationships.
  • Project constraints.

Adding and assigning resources

  • Different types of resources.
  • The project calendar.
  • Entering and assigning resources.
  • Resource calendars.
  • Work-hour considerations.
  • Managing and levelling workloads.
  • ‘Effort driven’ option.

Working with project costs

  • Labour, equipment, material unit and fixed costs.
  • How to model each type of cost in Microsoft Project.
  • Using cost rate tables for rate escalation and multiple rates per resource.
  • Contingency.

Adding and assigning cost resources

  • Managing different types of project cost.
  • Assigning cost resources to budgets or to actual project expenditure.

Analysing the project

  • Gantt Chart wizard.
  • Resolving time restrictions and resource conflicts.
  • Detecting resource overloading.
  • Limitations of automated levelling.
  • ‘What if?’ analysis.

Sorting and filtering data

  • Displaying different levels of the WBS.
  • Auto filtering.
  • Filter options.
  • Groups.
  • Levels.
  • Sort menu options.

Displaying project data

  • Exploring views.
  • Generating reports.
  • Using drawing tools.

Working with data in other applications

  • Importing, exporting and copying data to Word, Excel and other applications.
  • Analysis wizard.
  • Emailing task information.

Using the Report Writer with Excel

  • Additional report features in Microsoft Project.
  • Differences between in built and third party commercial report writers.

Setting the plan

  • Creating a baseline plan.
  • Previewing a baseline report.
  • Clearing a baseline.
  • Saving interim plans.

Tracking project process

  • Using project tracking views and reports.
  • Entering data for completed tasks.
  • Progress lines.
  • Earned value report.

Resource pools and multiple projects

  • Working with a resource pool, sub projects and master projects.

Customising the Microsoft Project environment

  • Working with views, tool bars, macros and global settings.
  • Using the options box.

Intended Audience

It is recommended that you have a basic knowledge of Microsoft Windows and an understanding of how to manage files. A fundamental understanding of the principles of project management is desirable.


  • Expert trainers
  • Central locations
  • Small class sizes
  • Free, expert advice
  • Student materials – yours to keep
  • Statement of completion

What others say.

  • A well structured course that gave me everything I need to get started with MS Project.

  • Excellent in all respects. The tutor is great and the course content is very useful.

  • A thorough and indepth course delivered in a space of 2 days which greatly increased my knowledge and confidence in applying the program functions in the workplace. The Reference material and exercises provided also made learning seamless, effective and great value.

  • The venue was very good and the group size was comfortable. Among the participants was a diverse range of knowledge about the software. It was a good introduction and there were several hidden tricks revealed.

  • The course was comprehensive without being repetitive. The tutor was engaging, kept the pace appropriate for the material presented and provided quality real world examples to assist in making the material relatable. The venue provided high quality technology, a comfortable environment and was located within easy reach of numerous public transport options.

  • The tutor was extremely knowledgeable about project management and they offered learnings beyond the scope of the course – using Microsoft Project. I really benefited from their experience and their willingness to share knowledge was valuable.

  • The tutor has a great presentation manner, very knowledgeable, flexible, great resources provided, right mix of lecturing and completing practice tasks on own.

  • This course has an excellent tutor drawing on a wealth of experience to deliver excellent results.

  • Good quality resources provided – experienced qualified instructor – easy access to centre.

  • Superb course introduction and hands on interaction through use of software, conducted by a very experienced and gifted lecturer.

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