Centre for Continuing Education

Microsoft Word Course: Level 2

Microsoft Word. Achieve a polished, professional look for your documents.

Learn Microsoft Word the smart way with Microsoft Word courses at the University of Sydney.


This Microsoft Word training course aims to enhance existing skills by covering more specific documentation creation aspects such as working with multiple documents, formatting tables, tabs, lists, merging, section breaks, templates and more. This course follows Microsoft Word Course: Level 1 and precedes Microsoft Word Course: Level 3.


Upon completion of this Microsoft Word training course, you should be able to:

  1. Work with document techniques.
  2. Use a range of formatting techniques.
  3. Work with a PDF document.
  4. Work with Word options and document properties.
  5. Create and apply styles.
  6. Create and work effectively with themes.
  7. Create and use templates.
  8. Learn how to work with section breaks.
  9. Insert and work with headers and footers in a document.
  10. Perform various merging tasks.
  11. Draw and format shapes.
  12. Insert and work with text boxes.
  13. Use table features to improve the layout and format of tables.
  14. Enhance and correct pictures.


This Microsoft Word training course covers the following topics:

Document techniques

  • Opening Multiple Documents.
  • Switching Between Open Documents.
  • Arranging All.
  • Viewing Side By Side.
  • Synchronised Scrolling.
  • Resetting The Window Position.
  • Inserting A Cover Page.
  • Applying Page Colours.
  • Applying A Page Border.
  • Understanding Columns.
  • Creating Columns Of Text.
  • Specifying Column Widths And Spacing.
  • Inserting Column Breaks.

Formatting techniques

  • Applying First Line Indents.
  • Applying Hanging Indents.
  • Applying Right Indents.
  • Understanding Pagination.
  • Controlling Widows And Orphans.
  • Keeping Paragraphs Together.
  • Keeping Lines Together.
  • Inserting A Page Break.
  • Applying Hyphenation To Text.
  • Hiding Text.
  • Inserting A Drop Cap.
  • Understanding Returns.
  • Revealing Formatting.

Woking with PDF documents

  • Understanding PDF Documents.
  • Saving A Document As A PDF.
  • Viewing A PDF File In Reader.
  • Opening And Editing A PDF In Word.

Preferences and properties

  • Understanding Word Options.
  • Personalising Word.
  • Setting Display Options.
  • Understanding File Locations.
  • Setting File Locations.
  • Understanding Save Options.
  • Setting Save Options.
  • Understanding Document Properties.
  • Viewing Document Properties.
  • Specifying Document Properties.
  • Viewing Advanced Properties.
  • Viewing Advanced Properties.
  • Updating Document Properties.
  • Deleting Document Property Data.


  • Understanding Styles.
  • Applying Paragraph Styles.
  • Applying Character Styles.
  • Creating A Quick Style.
  • Creating A Paragraph Style.
  • Creating A Character Style.
  • Applying Custom Styles.
  • Understanding The Modify Style Dialog Box.
  • Selecting And Updating Styles.
  • Renaming And Deleting Styles.
  • Importing And Exporting Styles.


  • Understanding Themes.
  • Applying A Theme.
  • Modifying Theme Colours.
  • Modifying Theme Fonts.
  • Creating A Custom Theme.
  • Applying A Theme To A Template.
  • Resetting A Theme.
  • Resetting A Theme.


  • Understanding Templates.
  • Using A Sample Template.
  • Downloading An Online Template.
  • Creating A Template.
  • Modifying A Template.
  • Using A Custom Template.
  • Attaching A Template To A Document.
  • Copying Styles Between Templates.
  • Creating A Template From A Template.
  • Tips For Developing Templates.

Section breaks

  • Understanding Section Breaks.
  • Inserting A Next Page Section Break.
  • Inserting A Continuous Section Break.
  • Inserting An Even Page Section Break.
  • Inserting An Odd Page Section Break.

Headers and footers

  • Understanding Headers And Footers.
  • Inserting Headers And Footers.
  • Inserting A Blank Header.
  • Inserting A Blank Footer.
  • Switching Between Headers And Footers.
  • Editing Headers And Footers.
  • Inserting Page Numbering.
  • Inserting Date Information.
  • Headers And Footers In Long Documents.
  • Adjusting Header And Footer Positions.
  • Inserting First Page Headers And Footers.
  • Inserting Different Odd And Even Pages.
  • Creating Section Headers And Footers.
  • Unlinking Section Headers And Footers.

Merging techniques

  • Understanding Recipient Lists.
  • Creating A Recipient List.
  • Customising The Columns.
  • Adding Records.
  • Deleting Records.
  • Saving A Recipient List.
  • Opening A Recipient List.
  • Editing A Recipient List.
  • Understanding Merging From Scratch.
  • Selecting The Document Type.
  • Selecting The Recipients.
  • Inserting The Date.
  • Inserting An Address Block.
  • Inserting The Greeting Line.
  • Typing The Letter.
  • Inserting Individual Merge Fields.
  • Previewing The Merge.
  • Completing The Merge.
  • Setting Up Mailing Labels.
  • Completing Mailing Labels.
  • Running A Saved Merge.
  • Excluding Recipients.
  • Filtering Recipients.
  • Sorting Recipients.
  • Selecting Another Data Source.
  • Applying An If…Then…Else… Rule.
  • Applying A Fill In Rule.


  • Understanding Shapes.
  • Drawing Shapes.
  • Selecting Shapes.
  • Resizing Shapes.
  • Moving Shapes.
  • Aligning Shapes.
  • Rotating Shapes.
  • Grouping Shapes.
  • Arranging Shapes.
  • Deleting Shapes.
  • Applying A Fill To The Drawing Canvas.
  • Applying Text Wrapping To A Canvas.
  • Applying Shape Styles.
  • Filling Shapes.
  • Applying A Solid Fill To Shapes.
  • Applying A Gradient Fill To A Shape.
  • Applying A Picture Fill To A Shape.
  • Changing Shape Outlines.
  • Applying An Outline To Shapes.
  • Changing Shapes.
  • Inserting And Formatting Text.
  • Applying Shadow Effects.
  • Applying Reflection Effects.
  • Applying Glow Effects.
  • Softening And Bevelling Edges.
  • Applying 3-D Rotation Effects.

Text boxes

  • Understanding Text Boxes.
  • Inserting A Preformatted Text Box.
  • Typing Text Into A Text Box.
  • Positioning A Text Box.
  • Resizing A Text Box.
  • Deleting A Text Box.
  • Drawing A Text Box.
  • Formatting A Text Box.
  • Linking Text Boxes.
  • Modifying Text Box Margins.
  • Changing Text Direction.
  • Applying Effects To Text Boxes.

Table features

  • Creating A Table From Text.
  • Aligning Data In Cells.
  • Displaying Table Gridlines.
  • Inserting Formulas Into A Table.
  • Updating Formulas In A Table.
  • Sorting Table Data.
  • Merging Table Cells.
  • Splitting Table Cells.
  • Understanding Table Properties.
  • Aligning Tables.
  • Changing The Direction Of Text.
  • Repeating Heading Rows.
  • Converting A Table To Text.

Enhancing pictures

  • Understanding Picture Enhancements.
  • Removing A Picture Background.
  • Correcting Pictures.
  • Colouring Pictures.
  • Applying Artistic Effects.
  • Applying Shadows And Reflections.
  • Applying A Glow Effect.
  • Softening And Bevelling Edges.
  • Applying Picture Styles To Images.
  • Repositioning Pictures.
  • The Format Picture Pane.
  • Cropping Pictures Accurately.
  • Changing The Picture Layout.

Delivery Style

This Microsoft Word training course is delivered as presenter-taught computer-based training in a Microsoft Windows environment. Please note that teaching instructions and materials for this course are specifically tailored to Windows PC users.

Intended Audience

This Microsoft Word training course assumes a basic understanding of the software.

You should be familiar with the basic functions of a computer operating system such as navigating the environment using a mouse and keyboard, starting applications, copying and pasting objects, formatting text, creating folders, opening files, saving files, familiarity with the accessing the Internet and use of common web browsers. If you do not have these skills, we recommend attending Basic Computer Skills Course and Effective Internet Use before attempting this course.


  • Free repeat class - Conditions apply
  • Free USB flash drive
  • Expert trainer
  • Dedicated computer for every student
  • Small class size
  • Student notes – yours to keep
  • Statement of completion

What others say.

  • Our tutor was very knowledgeable, helpful and a good teacher – I learned a lot on the day and retained a lot more than I had expected.

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